CF Board Relations and Governance Exchange

last person joined: 2 months ago 

This community is for Community Foundation staff who work with Boards - discuss best practices and share ideas and resources on board governance and relations.

  • 1.  Record Retention Policy

    Posted 12 days ago
      |   view attached

    Hello,

    We are currently looking at our record retention policy and wonder what other CFs have in their policy. If you are able to share your document, please add it to this discussion!

    Best,

    Liz



    ------------------------------
    Liz Teubert
    Associate Director, Executive Office
    Madison Community Foundation
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    Attachment(s)

    docx
    2021 Record Retention Policy.docx   1.25 MB 1 version


  • 2.  RE: Record Retention Policy

    Posted 12 days ago

    We just updated ours this year! See attached for the policy and the schedule. Thank you



    ------------------------------
    Brianna Mulnix
    Executive Assistant to the CEO
    Kalamazoo Community Foundation
    ------------------------------

    Original Message


  • 3.  RE: Record Retention Policy

    Posted 12 days ago
      |   view attached

    Good morning!

     

    Attached is our Board Policy on document retention. Our IT department maintains a spreadsheet of the type of documents and their retention schedules working with representatives of each division to revise schedules as needed and ensure compliance.

     

    For our board materials:

     

    Board Meeting Minutes and Resolutions – saved in perpetuity (electronic files only)

    Board Meeting materials – saved for 3 years (annual purge)

    Committee files – All committee agendas, materials, and minutes are only saved for 3 years (annual purge)

     

    Our legal counsel helped us establish this schedule when we tackled boxes of files that had been in storage since the 1970s for the Board and all of its committees.

     

    Sara

     

    Sara Graef

    , 

    CAP

    Manager, Executive Office and Board Relations

    D (619) 814‑1308

    SDFoundation.org

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    Original Message